Organic Certification Support Resources & Sample Forms
A collection of resources and sample forms created to help you find resources, understand key certification issues, maintain compliance with organic standards, and help ensure your continued certification with CCOF.
While certified organic operations must be able to demonstrate they meet organic standards, these specific sample forms are not required by CCOF. They are optional and provided as a resource for your use when developing your own record keeping and other systems. The sample forms can be copied and used as updates to your organic system plan (OSP) and/or maintained throughout the year and made available at your inspection(s) for review. Feel free to adapt them as necessary to meet the specifics of your operation.
**Announcing, e-forms! For your convenience, frequently several of these forms are available below in Microsoft Word e-form format. Other grower and handler OSP sections and commonly used certification forms are available as eforms in the OSP index and Client Forms. For assistance, download this helpful guide to using CCOF e-forms.
Individual e-forms are also available at www.ccof.org/osp.php.
General Certification | Grower & Livestock | Processor, Handler, Retailer | Additional Resources |
| General Certification Resources & Forms |
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| Frequently Asked Questions about Organic Certification |
Organic Food and Agriculture Organizations
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| Grower & Livestock Resources & Forms- back to top |
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| Complete Organic Farm Certification Support Package- a convenient collection of all available sample forms and documents included on this page. |
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| How to Find Out if a Farm Input is Allowed |
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Material Review Request (pdf)- For CCOF clients to request CCOF review of materials (fertilizers/pesticides) that do not appear on the OMRI or WSDA allowed material lists. For more information and help, download CCOF's tutorial:
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| Organic Seed Source List |
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| Organic Consultants and Organic Ag Advisors |
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| Sample Seed and Planting Stock Record |
E-form |
| Sample Input Record (Organic Farm Input Report) |
E-form |
| Sample Equipment Cleaning Log |
E-form |
| Sample Harvest Record |
E-form |
| Sample Farm Activity Log |
E-form |
| Sample Land Use Affidavit- Use to establish land use history by previous mangers/owners of new parcels being brought into the CCOF program. |
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| Processor, Handler, Retailer & Forms- back to top |
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| Organic Processing Consultants and Organic Ag Advisors |
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Non-Organic Product Declaration- Used by CCOF clients to document non-GMO, sewage sludge, and irradiation compliance for non-organic ingredients, citric acid, flavors, etc.
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| Organic Percentage Calculation Worksheet- Used by CCOF clients to assist them when calculating the organic percentage of finished products when ingredients may not contain 100% organic content. |
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| Nonorganic Material List-
Used to list and track all nonorganic materials (processing aids, additives, etc.) that may directly contact organic products during production at your facility. |
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| Additional Resources- back to top |
The Western Region Organic Farming Compliance Handbook provides a wealth of resources to new and currently certified organic farms and agricultural professionals. This important resource contains sample forms, certification readiness checklists and helpful explanations of a variety of issues relating to organic standards and the certification process.
The ATTRA organization provides a wealth of resources to help farmers, processors, and others learn about and prepare for organic production and certification. Their organic production website includes organic inspection readiness documents, sample forms, and information on organic marketing, farm practices and more! Check it out at http://www.attra.org/organic.html. Especially helpful are articles on Preparing for An Organic Inspection and the National Organic Program Compliance Checklist for Producers. Additionally the ATTRA Organic Production Website has numerous articles on organic pest control and other issues. |
Do you need an Add Acreage Form? Add Process or Product? Private Label Affidavit?
Storage Facility Affidavit? Visit www.ccof.org/forms.php. Do you need to update your OSP? Visit the OSP index to download individual OSP sections. Or, visit our page for: Complete Organic Certification Application & Organic System Plan Downloads.
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