Organic Certification Support Resources & Sample Forms

A collection of resources and sample forms created to help you find resources, understand key certification issues, maintain compliance with organic standards, and help ensure your continued certification with CCOF.

While certified organic operations must be able to demonstrate they meet organic standards, these specific sample forms are not required by CCOF. They are optional and provided as a resource for your use when developing your own record keeping and other systems. The sample forms can be copied and used as updates to your organic system plan (OSP) and/or maintained throughout the year and made available at your inspection(s) for review. Feel free to adapt them as necessary to meet the specifics of your operation.

**Announcing, e-forms! For your convenience, frequently several of these forms are available below in Microsoft Word e-form format. Other grower and handler OSP sections and commonly used certification forms are available as eforms in the OSP index and Client Forms. For assistance, download this helpful guide to using CCOF e-forms. Individual e-forms are also available at www.ccof.org/osp.php.

General Certification | Grower & Livestock | Processor, Handler, Retailer | Additional Resources |

General Certification Resources, Flyers & Forms
Certification Tips Flyer for Growers and Handlers Certification Tips for Livestock Operations Introduction to Livestock Certification Allowed Livestock Medications flyer Develop Compliant Organic Labels Organic Labeling Guidelines
Frequently Asked Questions about Organic Certification
Organic Food and Agriculture Organizations
Sample Complaints Log	E-form
Suggested Neighbor Notification and Drift Prevention Letter	E-form
Grower & Livestock Resources & Forms- back to top
Complete Organic Farm Certification Support Package- a convenient collection of all available sample forms and documents included on this page.
How to Find Out if a Farm Input is Allowed
Organic Seed Source List
Organic Consultants and Organic Ag Advisors
Sample Seed Commercial Availability Search Record	E-form
Sample Seed and Planting Stock Record	E-form
Sample Input Record (Organic Farm Input Report)	E-form
Sample Equipment Cleaning Log - This log may also be used to record cleaning of harvest equipment or spray rigs prior to use.	E-form
Sample Audit Trail Forms
Sample Harvest Record	E-form
Sample Farm Activity Log	E-form
Additional Sample Forms-The NCAT Sustainable Agriculture Project provides a wealth of organic farming information and sample documentation forms. Use this link to find the package that best fits your production type.
Sample Land Use Affidavit- Use to establish land use history by previous mangers/owners of new parcels being brought into the CCOF program.	E-form
County Pesticide Use Report (PUR) Verification Request Form- Submit to California counties for assistance with verifying land use history and performing PUR records searches.	E-Form

Processor, Handler, Retailer & Forms- back to top
Organic Processing Consultants and Organic Ag Advisors
Nonorganic Processing Material Affidavit- Used by CCOF clients to document any nonorganic material you would like to use in your certified products. Forward this Affidavit to your material manufacturer. They must fill out and sign this form.
Organic Percentage Calculation Worksheet- Used by CCOF clients to assist them when calculating the organic percentage of finished products when ingredients may not contain 100% organic content.	E-form
Nonorganic Material List- Used to list and track all nonorganic materials (processing aids, additives, etc.) that may directly contact organic products during production at your facility.	E-form

Additional Resources- back to top
The Western Region Organic Farming Compliance Handbook provides a wealth of resources to new and currently certified organic farms and agricultural professionals. This important resource contains sample forms, certification readiness checklists and helpful explanations of a variety of issues relating to organic standards and the certification process. The NCAT Sustainable Agriculture Project provides a wealth of resources to help farmers, processors, and others learn about and prepare for organic production and certification. Their organic production website includes organic inspection readiness documents, sample forms, and information on organic marketing, farm practices and more! Check it out at http://www.attra.org/organic.html. Especially helpful are articles on Preparing for An Organic Inspection and the National Organic Program Compliance Checklist for Producers. Additionally the NCAT Sustainable Agriculture Project has numerous articles on organic pest control and other issues.
Do you need an Add Acreage Form? Add Process or Product? Private Label Affidavit? Storage Facility Affidavit? Visit www.ccof.org/forms.php. Do you need to update your OSP? Visit the OSP index to download individual OSP sections. Or, visit our page for: Complete Organic Certification Application & Organic System Plan Downloads.