Forms & Documents

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Document Name & Description Operation Types Document Type
Sample Harvest Record

Use this sample record to help you keep track of when you harvest your organic crops, and what you do with them afterwards. Make sure to regularly update this form, or a similar form of your choice, and maintain it in your records.

Grower, Livestock producer Template or worksheet
Sample Input Record (Organic Farm Input Report)

Use this sample record to help you to keep track of the materials (fertilizers, pest control materials, soil amendments, adjuvants, etc.) that you apply to your farm. Complete one of these forms, or a similar form of your choice, for each parcel/block and maintain in your records to update as necessary.

Grower, Livestock producer Template or worksheet
Sample Land Use Affidavit

Use to establish land use history by previous mangers/owners of new parcels being brought into the CCOF program.

Grower, Livestock producer Template or worksheet
Sample Market Load List

This form may be used to document total Farmers Market sales. The form provides clear documentation of total crop harvested, brought, and sold. It also accounts for crop not sold at the market. Use this form to track crop harvested and sold at each market location.

Grower Template or worksheet
Sample Pest Control Material Justification

Use this form as a template justification. Justification is required when pest control materials that are not on the National List are used in organic production and storage areas.

Processor or Handler, Processor located in Canada Template or worksheet
Sample Seed and Planting Stock Record

Use this form to keep track of seeds and planting stock used in organic production. All seed and planting stock must be organic unless an organic equivalent is not commercially available. Any nonorganic seed or planting stock you use must be untreated, or treated only with allowed materials, and non-GMO.

Grower, Livestock producer Template or worksheet
Sample Seed Commercial Availability Search Record

Use this form to document your searches for organic seed and planting stock. All seed and planting stock must be organic unless an organic equivalent is not commercially available.

Grower, Livestock producer Template or worksheet
Seasonal Dry Matter Intake from Pasture

Use this worksheet at the end of the grazing season to average the Dry Matter Intake (DMI) from each feed ration. This worksheet will help you find the overall average DMI from pasture for the entire grazing season for each class of animals.

Grower, Livestock producer Form, Template or worksheet
Storage Facility Affidavit

Use to verify organic handling practices at storage facilities that are not required to be certified or inspected under the NOP, including coolers, warehouses, and distribution centers.

Grower, Livestock producer, Processor or Handler, Retail or Restaurant Form
Suggested Neighbor Notification and Drift Prevention Letter

CCOF recommends that growers inform neighbors of the organic status of their parcels. This is a sample text for growers to use or not use as you see fit. Revise this letter to suit your needs and your relationship with your neighbor/s. See the National Organic Program (NOP) regulations regarding border and buffer requirements.

Grower Template or worksheet
Surrender of Certification Form

Use to withdraw/remove a portion of your operation such as a parcel, product, service, or group of livestock. You can also use this form to surrender certification of your entire operation.

Grower, Livestock producer, Processor or Handler, Retail or Restaurant, Processor located in Canada, Trader or Broker or Private label owner Form
Swiss Certificate of Import Request Form (Air)

For shipments to Switzerland by air.

Grower, Livestock producer, Processor or Handler, Trader or Broker or Private label owner Form
Swiss Certificate of Import Request Form (Vessel)

For shipments to Switzerland by sea.

Grower, Livestock producer, Processor or Handler, Trader or Broker or Private label owner Form
Taiwan Export Certificate/TM-11 Request Form

For shipments to Taiwan.

Grower, Livestock producer, Processor or Handler, Trader or Broker or Private label owner Form
Terms of Use for the European Union Logo

This document was released by the European Commission as the regulation for the use and management of the European Union Organic Logo.

Grower, Livestock producer, Processor or Handler, Retail or Restaurant, Processor located in Canada, Trader or Broker or Private label owner Instructions

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