Commonly Used Organic Certification Forms

Do you need an Add Acreage Form? Add Process or Product? Private Label Affidavit?
Storage Facility Affidavit? This is the place.
Do you need to update your OSP? Visit the OSP index to download individual OSP sections.
Want to apply for certification? Visit our pages for Complete Organic Certification Application & Organic System Plan Downloads.

For help with organic certification visit: organic certification assistance documents and sample record keeping forms.

**Announcing, e-forms! For your convenience, frequently changed or repeated sections are available below in Microsoft Word e-form format. Other grower and handler OSP sections are available as eforms in the OSP index.
For assistance, download this helpful guide to using CCOF e-forms. Individual e-forms are also available at www.ccof.org/osp.php.

General Certification Forms
Document Release Form
Expedited Certification Program- Use to contract expedited inspection services for highly time-sensitive new certifications, add acreages, new facilities, and new equipment.
Rush Review Request- Use this form to request a rushed review of an Organic System Plan (OSP) update, such as a label, input, product, supplier, material, or response to a CCOF request. This form may also be used as a cover sheet for any OSP update, regardless of the timeline for review.	E-form
Certification Transfer Form	E-form

Grower & Livestock Forms- back to top
Material Review Request (pdf)- For CCOF clients to request CCOF review of materials (fertilizers/pesticides) that do not appear on the OMRI or WSDA allowed material lists. For more information and help, download CCOF's tutorial: How Do I Find Out if an Input is Allowed?	E-form
Add Acreage Forms and Information- Use to add parcels or acreage to existing CCOF certified organic operations. -Expedited Service Form Optional helpful documents for add acreages and new land being entered into the CCOF Certification Program: County Pesticide Use Report (PUR) Verification Request Form- Submit to California counties for assistance with verifying land use history and performing PUR records searches. E-Form version Sample Land Use Affidavit- Use to establish land use history by previous mangers/owners of new parcels being brought into the CCOF program. E-form version	E-form Instructions
Parcel Transfer Form- Use to transfer parcels between CCOF certified operations. Rush review request: PDF \| E-form	E-form
Parcel Withdrawal Form - Used to withdraw/remove parcels from CCOF certified operations. Rush review request: PDF \| E-form	E-form
Storage Facility Affidavit- Use to verify organic handling practices at storage facilities that are not required to be certified or inspected under the NOP. Examples include coolers, warehouses and distribution centers. Rush review request: PDF \| E-form	E-form

Livestock Specific Forms
CCOF Feed Ration DMI Worksheet- Use this worksheet throughout the grazing season to document the Dry Matter Intake (DMI) in each ration fed to each class of animal. Complete a new worksheet anytime the ration for a class of animals changes.
CCOF DMI Grazing Season Average Worksheet- Use this worksheet at the end of the grazing season to average the DMI from each feed ration to find the overall average DMI from pasture for the entire grazing season for each class of animals.
CCOF Table of Common Feed Type Dry Matter %- Use this document to as a reference for average dry matter percentages for commonly feeds.
Ruminant Slaughter Delivery Verification- Use this form to verify appropriate organic status of animals delivered for slaughter.	E-form

Processor, Handler, Retailer Forms- back to top
Add Additional Organic Product (OSP H2.0-Product Profile form)- Use to add a processed product to your list of certified products. Rush review request: PDF \| E-form	E-form
Add Service to Existing Operation (OSP 2.4)- Use to add a service to an existing processing/handling operations. Examples include fee for service nut hulling, processing or packaging. Rush review request: PDF \| E-form	E-form
Add Facility to Existing Certification- Used by certified operations to add a new location, processing facility, or in case of a move. -Expedited Service Form	Facility or Address Change E-Form E-form: H2.3 Eform: H4.0 Eform: H5.0
Add Product Handled Off-Site (OSP 2.5)- Used by CCOF certified brokers, traders, or certified private labelers to add new products to their certification. Applicable where products are not re-packaged or processed while in the CCOF operator's possession. Rush review request: PDF \| E-form	E-form
Private Label Co-Packer Profile (OSP-H2.6)- For CCOF co-packers to identify private label products and brands they produce. Identifies if the Name and Seal Use Agreement (below) is required. Rush review request: PDF \| E-form	E-form
Nonorganic Processing Material Affidavit- Used by CCOF clients and manufacturers to document GMO, irradiation, and sewage sludge compliance for nonorganic materials (ingredients, processing aids, additives, etc.)	E-form
Nonorganic Material List- Used to list and track all nonorganic materials (processing aids, additives, etc.) that may directly contact organic products during production at your facility.	E-form
Storage Facility Affidavit- Used to verify organic handling practices at storage facilities that are not required to be certified or inspected under the NOP. Examples include coolers, warehouses and distribution centers. Rush review request: PDF \| E-form	E-form
Material Review Request (pdf)- For CCOF clients to request CCOF review of materials (fertilizers/pesticides) that do not appear on the OMRI or WSDA allowed material lists.	E-form
Organic Percentage Calculation Worksheet- Used by CCOF clients to assist them when calculating the organic percentage of finished products when ingredients may not contain 100% organic content.	E-form

Winery Specific Forms- back to top Wineries can use these two forms to replace the standard processor H2.0 Product Profile forms.
Winery Profile (OSP V2.0) - Describes your winemaking process and all potential ingredients and processing aids that may be used. It must be submitted before winemaking begins and updated before new materials are used. Rush review request: PDF \| E-form	E-form
Wine & Label Approval (OSP V2.1) - Submitted when wines are finished, to facilitate label review, or to add specific wines to your Client Profile for use in the TTB label approval process. Rush review request: PDF \| E-form	E-form
Export Related Documents- back to top
Export and Transaction Certificate Request Cover Sheet- Required cover sheet and guidance document for all export and transaction certificate requests. Be sure to include the appropriate request form(s) below. All request forms can be downloaded below.	E-form
Canada Extended Affidavit- Used for verifying US/Canadian Equivalence for raw produce, ingredients, or processed products there were produced by companies other than your own. This document is not required if your supplier's certifier has provided alternative verification of US/Canadian Equivalence through a client profile or other attestation document. For CCOF Certified Suppliers: CCOF provides COR equivalence verification on client profiles through enrollment in our Global Market Access program.	E-form
EU Export Certificate Request Form (Vessel)– For shipments to the European Union by sea.	E-form
EU Export Certificate Request Form (Air)– For shipments to the European Union by air.	E-form
Japan Export Certificate/TM-11 Request Form– MAFF/USDA Export Arrangement Compliance Request. For shipments to Japan.	E-form
Japan Extended Affidavit– Required when you export products to Japan that were grown and/or processed by companies other than your own.	E-form
Swiss Certificate of Import Request Form (Vessel)– For shipments to Switzerland by sea.	E-form
Swiss Certificate of Import Request Form (Air)– For shipments to Switzerland by air.	E-form
Taiwan Export Certificate/TM-11 Request Form- For shipments to Taiwan.	E-form
Transaction Certificate Request Form (NOP)– For shipment of product certified to the USDA National Organic Program standards.	E-form
En Espanol- back to top
Formato de Petición Para Examinar un Material Informacion: Como Determinar Si Un Insumo Agrícola Es Permitido?	E-Form
Incrementar Hectáreas A Su Certificación- -Expedited Service Form	E-Form
Formulario De Retiro	E-Form