Forms & Documents by recordkeeping help and templates

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Document Name & Description Operation Types Document Type
Organic Farm Certification Support Package

A convenient collection of all available sample forms and documents developed by CCOF to help growers maintain compliance with organic standards and recordkeeping requirements.

You can find links to Microsoft Word and Excel versions of each document on our Recordkeeping Tools page.

En Español

Grower, Livestock producer Helpful documents or flyer, Template or worksheet
Organic Handler Certification Support Package

This packet contains information about the organic certification process for Handlers, answers to common questions about certification, and sample forms to assist you with meeting record keeping requirements. It will help you find resources, understand certification issues, maintain compliance with organic standards, and ensure your continued certification with CCOF.

Processor or Handler, Processor located in Canada Helpful documents or flyer, Template or worksheet
Biodiversity & Natural Resource Cost-Based Monitoring Log

Organic production must, by definition, be managed to respond to site-specific conditions by integrating cultural, biological and mechanical practices that foster cycling of resources, promote ecological balance and conserve natural resources. Certified organic operations must select, carry out and record production practices that “maintain or improve the natural resources of the operation,” (NOP§205.200). This template can be used to track costs associated with pest and fertility management on a daily, weekly, monthly or annual basis in order to monitor the effectiveness of the Biodiversity Conservation & Natural Resource Management plan outlined in OSP form G4.2 

This template is available for download as a PDF, Microsoft Word, or Google Template (Google email account is required). See links below.

En Español

Grower, Livestock producer Helpful documents or flyer, Template or worksheet
Biodiversity & Natural Resource Visual Monitoring Log

Organic production must be managed to respond to site-specific conditions by integrating cultural, biological and mechanical practices that foster cycling of resources, promote ecological balance and conserve natural resources. Certified organic operations must select, carry out and record production practices that “maintain or improve the natural resources of the operation,” (NOP §205.200). This template can be used to track all visual observations made on a daily, weekly, monthly or annual basis in order to monitor the effectiveness of the Biodiversity Conservation & Natural Resource Management plan outlined in OSP form G4.2.

This template is available for download as a PDF, Microsoft Word, or Google Template (Google email account is required). See links below.

En Español

Grower, Livestock producer Helpful documents or flyer, Template or worksheet
CCOF's OSP Walk-Through Service

Use to register for CCOF's OSP Walk-Through Service, a comprehensive and complete overview of certification for your staff. CCOF provides time to meet with our staff and learn how to use our systems to improve your user experience.

En Español

Spanish-Speaking, Grower, Livestock producer, Processor or Handler, Retail or Restaurant, Processor located in Canada, Trader or Broker or Private label owner Form, Helpful documents or flyer
Declaracion Jurada de la Historia de la Tierra

Use este formulario para establecer el uso historial del terreno por gerentes/dueños previos, para parcelas nuevas a certificar en el programa de CCOF.

Se puede descargar esta formulario como PDF, Microsoft Word, o plantilla Google (se requiere una cuenta de correo electrónico de Google). Ver los vínculos abajo. Ver los formularios adicionales para registros de CCOF, formateado en plantilla Google

Sample Land Use Affidavit

Grower, Livestock producer Helpful documents or flyer, Template or worksheet
Dry Matter Intake from Pasture

Use this worksheet throughout the grazing season to document the Dry Matter Intake (DMI) in each ration fed to each class of animal. Complete a new worksheet any time the ration for a class of animals changes.

Grower, Livestock producer Form, Template or worksheet
Ejemplos de Registros para Productores – Paquete Completo

Para su conveniencia, un paquete de todos los ejemplos de registros desarrollado por CCOF para productores orgánicos. Estos ejemplos de registros se puede ayudar a mantener conformidad con los requisitos de los estándares orgánicos sobre registros.

Puede encontrar versiones de cada documento en Microsoft Word y Excel en nuestra página de recursos en español.

Organic Farm Certification Support Package

Grower, Livestock producer Helpful documents or flyer, Template or worksheet
Land History and Pesticide Use Report (PUR) Verification Request

Submit to California counties for assistance with verifying land use history and performing PUR records searches.

This template is available for download as a PDF, Microsoft Word document, or Google Template (Google email account is required). See links below. 

Grower, Livestock producer Helpful documents or flyer, Template or worksheet
Lista de Carga para Mercado

Se puede usar este formulario para registrar las ventas totales en mercados directos (Farmers Markets). Este formulario proporciona documentación clara del total de cultivos cosechados, llevados al mercado, y vendidos. También documenta la cantidad no vendida en el mercado. Use este formulario para documentar cultivos cosechados y vendidos en cada mercado.

Se puede descargar esta formulario como PDF, Microsoft Word, Excel, o plantilla Google (se requiere una cuenta de correo electrónico de Google). Ver los vínculos abajo. 

Sample Market Load LIst

Grower, Livestock producer Template or worksheet
Grower, Livestock producer, I am not an organic operation Helpful documents or flyer
Recordkeeping Checklist for Organic Growers
This template is available for download as a PDF, Microsoft Word or Excel document, or Google Template (Google email account is required). See links below. 
 
 
Grower, Livestock producer, I am not an organic operation Helpful documents or flyer
Recordkeeping Report of Attached JAS Seals

This document should be used by exporters shipping product to Japan and attaching the JAS seal through a consignment contract. Send a copy of this document to CCOF with every export certificate request.

Grower, Processor or Handler Form, Template or worksheet
Registro de Actividades

Los registros son un aspecto importante de prácticas buenas del manejo orgánico. Este formato podría servir para documentar varias actividades que ocurren en las parcelas orgánicas (como rociar, sembrar/plantar, regar, etc).

Se puede descargar esta formulario como PDF, Microsoft Word, Excel, o plantilla Google (se requiere una cuenta de correo electrónico de Google). Ver los vínculos abajo. 

Sample Farm Activity Log

Grower, Livestock producer Helpful documents or flyer, Template or worksheet
Registro de Cosecha

Se puede usar este formato, o un registro parecido, para registrar las cosechas orgánicas. 

Se puede descargar esta formulario como PDF, Microsoft Word, Excel, o plantilla Google (se requiere una cuenta de correo electrónico de Google). Ver los vínculos abajo. 

Sample Harvest Record

Grower, Livestock producer Helpful documents or flyer, Template or worksheet
Registro de Disponibilidad Comercial para Semilla y Material de Plantación

Se puede usar este formato para documentar sus búsquedas para semilla y material de plantación orgánica. Es requerido usar semilla y material de plantación orgánica a menos que no haya disponible en el mercado un equivalente orgánico.

Se puede descargar esta formulario como PDF, Microsoft Word, o plantilla Google (se requiere una cuenta de correo electrónico de Google). Ver los vínculos abajo.

Sample Seed Commercial Availability Search Record

Grower, Livestock producer Helpful documents or flyer, Template or worksheet
Registro de Limpieza de Equipo

Se puede usar este formato para documentar las limpiezas de equipo usado para aplicar materiales o para la cosecha, antes de usarlos para lo orgánico.

Se puede descargar esta formulario como PDF, Microsoft Word, Excel, o plantilla Google (se requiere una cuenta de correo electrónico de Google). Ver los vínculos abajo. 

Sample Equipment Cleaning Log

Grower, Livestock producer, Processor or Handler Helpful documents or flyer, Template or worksheet
Registro de Materiales Aplicados

Se puede usar este formato, o un registro parecido, para documentar los materiales aplicados a cada parcela o bloque orgánico, incluyendo fertilizantes, pesticidas, enmiendas de suelo, adyuvantes, etc.

Se puede descargar esta formulario como PDF, Microsoft Word, Excel, o plantilla Google (se requiere una cuenta de correo electrónico de Google). Ver los vínculos abajo. 

Sample Input Record (Organic Farm Input Report)

Grower, Livestock producer Helpful documents or flyer, Template or worksheet
Registro de Semilla y Material de Plantación

Se puede usar este formato para registrar la semilla y material de plantación usado en producción orgánica. Es requerido usar semilla  y material de plantación orgánica a menos que no haya disponible en el mercado un equivalente orgánico. Si usa semilla o material de plantación no orgánica, es requerido que sea sin tratamiento, o tratado solamente con materiales permitidos, y que no sea modificado genéticamente (GMO).

Se puede descargar esta formulario como PDF, Microsoft Word, Excel, o plantilla Google (se requiere una cuenta de correo electrónico de Google). Ver los vínculos abajo. 

Sample Seed and Planting Stock Record

Grower, Livestock producer Helpful documents or flyer, Template or worksheet
Registros de Monitoreo de Costos por Biodiversidad y Recursos Naturales

La producción orgánica debe, por definición, ser manejada de manera que responda a las condiciones específicas de un lugar, mediante la integración de prácticas culturales, biológicas y mecánicas que fomenten la circulación de recursos, promuevan el equilibrio ecológico y conserven los recursos naturales. Las operaciones orgánicas certificadas deben seleccionar, implementar y monitorear las prácticas de producción que “mantengan o mejoren los recursos naturales de la operación” (NOP§205.200). Esta forma puede usarse para hacer seguimiento diario, semanal, mensual o anual de los costos asociados al control de plagas y manejo de la fertilidad, con el fin de monitorear la efectividad del plan de Conservación de la Biodiversidad y el Manejo de Recursos Naturales descrito en la forma G4.2 de su OSP.

Se puede descargar esta forma como PDF, Microsoft Word, o plantilla Google (se requiere una cuenta de correo electrónico de Google). Ver los vínculos abajo.

Biodiversity & Natural Resource Cost-Based Monitoring Log

Spanish-Speaking, Grower, Livestock producer Helpful documents or flyer, Template or worksheet
Registros de Monitoreo Visual de Biodiversidad y Recursos Naturales

La producción orgánica debe ser manejada de manera que responda a las condiciones específicas de un lugar, mediante la integración de prácticas culturales, biológicas y mecánicas que fomenten la circulación de recursos, promuevan el equilibrio ecológico y conserven los recursos naturales. Las operaciones orgánicas certificadas deben seleccionar, implementar y monitorear las prácticas de producción que “mantengan o mejoren los recursos naturales de la operación” (NOP§205.200). Esta forma puede usarse para registrar todas las observaciones visuales hechas diaria, semanal o anualmente, con el fin de monitorear la efectividad del plan de Conservación de la Biodiversidad y el Manejo de Recursos Naturales descrito en la forma G4.2 de su OSP.

Se puede descargar esta forma como PDF, Microsoft Word, o plantilla Google (se requiere una cuenta de correo electrónico de Google). Ver los vínculos abajo.

Biodiversity & Natural Resource Visual Monitoring Log

Spanish-Speaking, Grower, Livestock producer Helpful documents or flyer, Template or worksheet
Sample Agricultural Ingredient Availability Search Record

Use this form to document your search as required on the H2.7 Commercial Availability form.

This template is available for download as a PDF, Microsoft Word document, or Google Template (Google email account is required). See links below. 

Processor or Handler, Processor located in Canada Helpful documents or flyer, Template or worksheet
Sample Complaints Log

This document is available for clients enrolled in the ISP and COR programs. It can be used to meet the international requirement to maintain a complaint log.

This template is available for download as a PDF, Microsoft Word and Excel document, or Google Template (Google email account is required). See links below. 

Grower, Livestock producer, Processor or Handler, Retail or Restaurant, Processor located in Canada, Trader or Broker or Private label owner Helpful documents or flyer, Template or worksheet
Sample Equipment Cleaning Log

Equipment must be cleaned according to protocol set forth in your organic system plan (OSP) in order to maintain the organic integrity of your product. To ensure that this is done properly, keep this form near each piece of equipment that is cleaned to record cleaning. This log may also be used to record cleaning of harvest equipment or spray rigs prior to use.

This template is available for download as a PDF, Microsoft Word or Excel document, or Google Template (Google email account is required). See links below. 

En Español

Grower, Livestock producer, Processor or Handler, Processor located in Canada Helpful documents or flyer, Template or worksheet
Sample Farm Activity Log

Recordkeeping is an essential part of good organic farming practices. This all-purpose form can be used to keep track of all activities that occur on a given parcel/block (mulching, spraying, planting, irrigating, mowing, applying manure, etc.).

This template is available for download as a PDF, Microsoft Word or Excel document, or Google Template (Google email account is required). See links below. 

En Español

Grower, Livestock producer Helpful documents or flyer, Template or worksheet
Sample Handler Audit Trail

This is an example of the type of information you might submit to accompany your H5.0 Audit Trail for Handlers. You will need to develop an audit trail that is specific to your operation.

Processor or Handler, Processor located in Canada Helpful documents or flyer, Template or worksheet
Sample Harvest Record

Use this sample record to help you keep track of when you harvest your organic crops, and what you do with them afterwards. Make sure to regularly update this form, or a similar form of your choice, and maintain it in your records.

This template is available for download as a PDF, Microsoft Word or Excel document, or Google Template (Google email account is required). See links below.

En Español

Grower, Livestock producer Helpful documents or flyer, Template or worksheet
Sample Input Record (Organic Farm Input Report)

Use this sample record to help you to keep track of the materials (fertilizers, pest control materials, soil amendments, adjuvants, etc.) that you apply to your farm. Complete one of these forms, or a similar form of your choice, for each parcel/block and maintain in your records to update as necessary.

This template is available for download as a PDF, Microsoft Word or Excel document, or Google Template (Google email account is required). See links below. 

En Español

Grower, Livestock producer Helpful documents or flyer, Template or worksheet
Sample Land Use Affidavit

Use to establish land use history by previous mangers/owners of new parcels being brought into the CCOF program.

This template is available for download as a PDF, Microsoft Word document, or Google Template (Google email account is required). See links below. 

En Español

Grower, Livestock producer Helpful documents or flyer, Template or worksheet
Sample Market Load List

This form may be used to document total Farmers Market sales. The form provides clear documentation of total crop harvested, brought, and sold. It also accounts for crop not sold at the market. Use this form to track crop harvested and sold at each market location.

This template is available for download as a PDF, Microsoft Word or Excel document, or Google Template (Google email account is required). See links below. 

En Español

Grower Helpful documents or flyer, Template or worksheet
Sample Seed and Planting Stock Record

Use this form to keep track of seeds and planting stock used in organic production. All seed and planting stock must be organic unless an organic equivalent is not commercially available. Any nonorganic seed or planting stock you use must be untreated, or treated only with allowed materials, and non-GMO.

This template is available for download as a PDF, Microsoft Word and Excel document, or Google Template (Google email account is required). 

En Español

Grower, Livestock producer Helpful documents or flyer, Template or worksheet
Sample Seed Commercial Availability Search Record

Use this form to document your searches for organic seed and planting stock. All seed and planting stock must be organic unless an organic equivalent is not commercially available.

This template is available for download as a PDF, Microsoft Word document, or Google Template (Google email account is required). See links below. 

En Español

Grower, Livestock producer Helpful documents or flyer, Template or worksheet
Seasonal Dry Matter Intake from Pasture

Use this worksheet at the end of the grazing season to average the Dry Matter Intake (DMI) from each feed ration. This worksheet will help you find the overall average DMI from pasture for the entire grazing season for each class of animals.

Grower, Livestock producer Form, Template or worksheet
Servicio De Ensayo Del OSP De CCOF

Utilice este servicio para inscribirse en el Ensayo del OSP de CCOF, una descripción comprensiva y completa de la certificación para su personal. CCOF ofrece la oportunidad de reunirse con nuestros certificadores para que aprenda cómo usar nuestros sistemas para mejorar su experiencia de usuario!

OSP Walk-Through Service

Spanish-Speaking, Grower, Livestock producer, Processor or Handler, Retail or Restaurant, Processor located in Canada, Trader or Broker or Private label owner Form, Helpful documents or flyer
Suggested Neighbor Notification and Drift Prevention Letter

CCOF recommends that growers inform neighbors of the organic status of their parcels. This is a sample text for growers to use or not use as you see fit. Revise this letter to suit your needs and your relationship with your neighbor/s. See the National Organic Program (NOP) regulations regarding border and buffer requirements.

This template is available for download as a PDF, Microsoft Word document, or Google Template (Google email account is required). See links below. 

Grower, Livestock producer Helpful documents or flyer, Template or worksheet