Forms & Documents

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New to organic certification or looking to become certified and not sure where to start? You might find our FAQs and Certification Help most useful!

Search results by topic are listed alphabetically. If you know the document you are looking for by name, use the search found in the upper right corner of the site.

Document Name & Description Operation Types Document Type
Expedited Certification Program

Use to contract expedited inspection services for highly time-sensitive new certifications, add acreages, new facilities, and new equipment.

En Español

Grower, Livestock producer, Processor or Handler, Retail or Restaurant, Processor located in Canada, Trader or Broker or Private label owner, I am not an organic operation Form, Helpful documents or flyer
Materials Guide

An easy guide to materials approval and keeping your materials up to date.

En Español

Grower, Livestock producer, I am not an organic operation Helpful documents or flyer, Instructions
Organic Certification Cost Share

If you need all Cost Share documents, choose the PDF titled "Organic Certification Cost Share Packet". This packet includes:

  • CCOF Cover Letter- Why you should apply for Cost Share and how to complete the application
  • CCOF Request for Verification of Costs- complete and send to CCOF to receive a statement of all certification fees paid for the application year
  • Letter from CDFA regarding the Cost Share program
  • Instructions from CDFA on filling out the application
  • CDFA Sample Cost Share Application
  • CDFA Cost Share Application
  • Payee Data Record
  • SOP Sample Cost Share Application
  • SOP Cost Share Application
  • Payee Data Record

If all you need is a statement of certification costs paid for the application year, choose the PDF titled "CCOF Request for Verification of Costs". Fill out the form and send to CCOF for processing.

En Español

Grower, Livestock producer, Processor or Handler, Retail or Restaurant, Processor located in Canada, Trader or Broker or Private label owner Helpful documents or flyer, Instructions
Organic Farm Certification Support Package

A convenient collection of all available sample forms and documents developed by CCOF to help growers maintain compliance with organic standards and recordkeeping requirements.

You can find links to Microsoft Word and Excel versions of each document on our Recordkeeping Tools page.

En Español

Grower, Livestock producer Helpful documents or flyer, Template or worksheet
Organic Handler Certification Support Package

This packet contains information about the organic certification process for Handlers, answers to common questions about certification, and sample forms to assist you with meeting record keeping requirements. It will help you find resources, understand certification issues, maintain compliance with organic standards, and ensure your continued certification with CCOF.

Processor or Handler, Processor located in Canada Helpful documents or flyer, Template or worksheet
About CCOF

A helpful flyer about CCOF. Includes a brief history and our organic principles!

En Español

Grower, Livestock producer, Processor or Handler, Retail or Restaurant, Processor located in Canada, Trader or Broker or Private label owner, I am not an organic operation Helpful documents or flyer
Allowed Livestock Medications

Helpful tips on allowed medications for organic livestock.

Livestock producer Helpful documents or flyer
Become a Certified Facility

Would you like to make certified organic products for others, or pack your own products into other companies' labels? How about provide your services to certified organic businesses? Become a certified facility with CCOF and open yourself up to the growing organic marketplace!

Grower, Livestock producer, Processor or Handler, Retail or Restaurant, Processor located in Canada, Trader or Broker or Private label owner, I am not an organic operation Helpful documents or flyer
Biodiversity & Natural Resource Cost-Based Monitoring Log

Organic production must, by definition, be managed to respond to site-specific conditions by integrating cultural, biological and mechanical practices that foster cycling of resources, promote ecological balance and conserve natural resources. Certified organic operations must select, carry out and record production practices that “maintain or improve the natural resources of the operation,” (NOP§205.200). This template can be used to track costs associated with pest and fertility management on a daily, weekly, monthly or annual basis in order to monitor the effectiveness of the Biodiversity Conservation & Natural Resource Management plan outlined in OSP form G4.2 

This template is available for download as a PDF, Microsoft Word, or Google Template (Google email account is required). See links below.

En Español

Grower, Livestock producer Helpful documents or flyer, Template or worksheet
Biodiversity & Natural Resource Visual Monitoring Log

Organic production must be managed to respond to site-specific conditions by integrating cultural, biological and mechanical practices that foster cycling of resources, promote ecological balance and conserve natural resources. Certified organic operations must select, carry out and record production practices that “maintain or improve the natural resources of the operation,” (NOP §205.200). This template can be used to track all visual observations made on a daily, weekly, monthly or annual basis in order to monitor the effectiveness of the Biodiversity Conservation & Natural Resource Management plan outlined in OSP form G4.2.

This template is available for download as a PDF, Microsoft Word, or Google Template (Google email account is required). See links below.

En Español

Grower, Livestock producer Helpful documents or flyer, Template or worksheet
Biodiversity Resources

Included:

  • Biodiversity Continuum Chart (Wild Farm Alliance)
  • Biodiversity: What it is and How to Increase it on Your Farm (Wild Farm Alliance) 
  • Biodiversity Conservation: An Organic Farmer's and Certifier's Guide (Wild Farm Alliance)
  • Wild Pollinators: Agriculture’s Forgotten Partners (Wild Farm Alliance)
  • Hedgerows: Benefits to Farmers, Benefits to Wildlife (Santa Cruz County Resource Conservation District/CAFF)
Grower, Livestock producer Helpful documents or flyer
CCOF International Program

Some quick tips and information about our International Program, including the Global Market Access Program, and the International Standards Program.

Grower, Livestock producer, Processor or Handler, Trader or Broker or Private label owner, I am not an organic operation Helpful documents or flyer
Certification Tips for Growers and Handlers

Helpful tips for growers and handlers starting out in organic certification.

En Español

Grower, Livestock producer, Processor or Handler, Processor located in Canada Helpful documents or flyer
Certification Tips for Livestock Operations

Helpful tips for livestock operations starting out in organic certification.

Grower, Livestock producer, I am not an organic operation Helpful documents or flyer
Develop Compliant Organic Labels

Helpful tips on developing compliant organic labels.

Grower, Livestock producer, Processor or Handler, Retail or Restaurant, Processor located in Canada, Trader or Broker or Private label owner, I am not an organic operation Helpful documents or flyer

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