Forms & Documents

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New to organic certification or looking to become certified and not sure where to start? You might find our FAQs and Certification Help most useful!

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Document Name & Description Operation Types Document Type
Add Facility Instructions

Follow these instructions to an add additional processing line or new equipment to your existing certification. You will also need the following forms: H2.3, H4.0, H5.0, Handler Application-Nonagricultural Materials, Facility or Address Change Form.

Grower, Livestock producer, Processor or Handler, Retail or Restaurant, Processor located in Canada, Trader or Broker or Private label owner Instructions
Affidavit of Input Material Composition

Clients may use this form for single ingredient input materials when they have knowledge of the material’s composition, such as straw, wood chips, and raw manure.

Grower, Livestock producer Form
Allowed Livestock Medications

Helpful tips on allowed medications for organic livestock.

Livestock producer Helpful documents or flyer
Apiculture Colony Application

Use this form, in place of the Livestock Animal Information Application, to describe your bee hive/colony. Submit this with your initial CCOF application or if/when you have new hives/colonies you wish to certify.

Grower, Livestock producer Organic System Plan
Application - Contract Partner Program

Use this form is you supply to only one CCOF certified operation, and that operation has agreed to pay your fees and receive your correspondence. This form should not be used by operations with more than one buyer, or with a buyer that is not CCOF certified.

Grower, Livestock producer, Processor or Handler, Retail or Restaurant, Processor located in Canada, Trader or Broker or Private label owner, I am not an organic operation Organic System Plan
Become a Certified Facility

Would you like to make certified organic products for others, or pack your own products into other companies' labels? How about provide your services to certified organic businesses? Become a certified facility with CCOF and open yourself up to the growing organic marketplace!

Grower, Livestock producer, Processor or Handler, Retail or Restaurant, Processor located in Canada, Trader or Broker or Private label owner, I am not an organic operation Helpful documents or flyer
Biodiversity & Natural Resource Cost-Based Monitoring Log

Organic production must, by definition, be managed to respond to site-specific conditions by integrating cultural, biological and mechanical practices that foster cycling of resources, promote ecological balance and conserve natural resources. Certified organic operations must select, carry out and record production practices that “maintain or improve the natural resources of the operation,” (NOP§205.200). This template can be used to track costs associated with pest and fertility management on a daily, weekly, monthly or annual basis in order to monitor the effectiveness of the Biodiversity Conservation & Natural Resource Management plan outlined in OSP form G4.2 

This template is available for download as a PDF, Microsoft Word, or Google Template (Google email account is required). See links below.

En Español

Grower, Livestock producer Helpful documents or flyer, Template or worksheet
Biodiversity & Natural Resource Visual Monitoring Log

Organic production must be managed to respond to site-specific conditions by integrating cultural, biological and mechanical practices that foster cycling of resources, promote ecological balance and conserve natural resources. Certified organic operations must select, carry out and record production practices that “maintain or improve the natural resources of the operation,” (NOP §205.200). This template can be used to track all visual observations made on a daily, weekly, monthly or annual basis in order to monitor the effectiveness of the Biodiversity Conservation & Natural Resource Management plan outlined in OSP form G4.2.

This template is available for download as a PDF, Microsoft Word, or Google Template (Google email account is required). See links below.

En Español

Grower, Livestock producer Helpful documents or flyer, Template or worksheet
Biodiversity Resources

Included:

  • Biodiversity Continuum Chart (Wild Farm Alliance)
  • Biodiversity: What it is and How to Increase it on Your Farm (Wild Farm Alliance) 
  • Biodiversity Conservation: An Organic Farmer's and Certifier's Guide (Wild Farm Alliance)
  • Wild Pollinators: Agriculture’s Forgotten Partners (Wild Farm Alliance)
  • Hedgerows: Benefits to Farmers, Benefits to Wildlife (Santa Cruz County Resource Conservation District/CAFF)
Grower, Livestock producer Helpful documents or flyer
Canada Extended Affidavit

Use this form to verify supplier compliance with the US/Canadian equivalence for raw produce, ingredients, or processed products that were produced by companies other than your own. This document is not required if your supplier can provide alternative verification from their certifier demonstrating their compliance with the U.S./Canadian equivalence, such as a client profile/certificate, or other attestation document.

This document does not need to be returned to CCOF.

Grower, Livestock producer, Processor or Handler, Trader or Broker or Private label owner Form
Canadian Organic Regime Certification Application

ONLY FOR OPERATIONS LOCATED IN CANADA. Processor/Handler operations located in Canada ONLY. This certification application packet is for processors.

Download your application packet:

Processor located in Canada, I am not an organic operation Application Packet, Organic System Plan
CCOF Abridged Certification Application

Use this form to transfer your operation to independent certification with CCOF. This form is only applicable to operations/facilities/locations that were previously inspected as part of another CCOF certified operation's certification.

Grower, Livestock producer, Processor or Handler, Retail or Restaurant, Processor located in Canada, Trader or Broker or Private label owner, I am not an organic operation Organic System Plan
CCOF Certification Services Program Manual

This manual describes your rights and responsibilities as a certified operation, CCOF due process procedures, the costs of certification, certification procedures, and how to remain certified.

En Español

Grower, Livestock producer, Processor or Handler, Retail or Restaurant, Processor located in Canada, Trader or Broker or Private label owner, I am not an organic operation Manual or Standard
CCOF International Program

Some quick tips and information about our International Program, including the Global Market Access Program, and the International Standards Program.

Grower, Livestock producer, Processor or Handler, Trader or Broker or Private label owner, I am not an organic operation Helpful documents or flyer
CCOF Payment Plan

Use to set up a payment plan for CCOF fees.

En Español

Grower, Livestock producer, Processor or Handler, Retail or Restaurant, Processor located in Canada, Trader or Broker or Private label owner Form

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