Forms & Documents
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New to organic certification or looking to become certified and not sure where to start? You might find our FAQs and Certification Help most useful!Search results by topic are listed alphabetically. If you know the document you are looking for by name, use the search found in the upper right corner of the site.
| Document Name & Description | Operation Types | Document Type |
|---|---|---|
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Retail Organic Certification Application
Organic certification application for retail stores seeking organic certification for their entire store or individual departments. Download your application packet and email completed forms to inbox@ccof.org: |
Retail or Restaurant, I am not an organic operation | Application Packet, Organic System Plan |
|
Sample Agricultural Ingredient Availability Search Record
Use this form to document your search as required on the H2.7 Commercial Availability form. This template is available for download as a PDF, Microsoft Word document, or Google Template (Google email account is required). See links below. |
Processor or Handler, Processor located in Canada | Helpful documents or flyer, Template or worksheet |
|
Sample Complaints Log
This document is available for clients enrolled in the ISP and COR programs. It can be used to meet the international requirement to maintain a complaint log. This template is available for download as a PDF, Microsoft Word and Excel document, or Google Template (Google email account is required). See links below. |
Grower, Livestock producer, Processor or Handler, Retail or Restaurant, Processor located in Canada, Trader or Broker or Private label owner | Helpful documents or flyer, Template or worksheet |
|
Sample Equipment Cleaning Log
Equipment must be cleaned according to protocol set forth in your organic system plan (OSP) in order to maintain the organic integrity of your product. To ensure that this is done properly, keep this form near each piece of equipment that is cleaned to record cleaning. This log may also be used to record cleaning of harvest equipment or spray rigs prior to use. This template is available for download as a PDF, Microsoft Word or Excel document, or Google Template (Google email account is required). See links below. |
Grower, Livestock producer, Processor or Handler, Processor located in Canada | Helpful documents or flyer, Template or worksheet |
|
Sample Farm Activity Log
Recordkeeping is an essential part of good organic farming practices. This all-purpose form can be used to keep track of all activities that occur on a given parcel/block (mulching, spraying, planting, irrigating, mowing, applying manure, etc.). This template is available for download as a PDF, Microsoft Word or Excel document, or Google Template (Google email account is required). See links below. |
Grower, Livestock producer | Helpful documents or flyer, Template or worksheet |
|
Sample Handler Audit Trail
This is an example of the type of information you might submit to accompany your H5.0 Audit Trail for Handlers. You will need to develop an audit trail that is specific to your operation. |
Processor or Handler, Processor located in Canada | Helpful documents or flyer, Template or worksheet |
|
Sample Harvest Record
Use this sample record to help you keep track of when you harvest your organic crops, and what you do with them afterwards. Make sure to regularly update this form, or a similar form of your choice, and maintain it in your records. This template is available for download as a PDF, Microsoft Word or Excel document, or Google Template (Google email account is required). See links below. |
Grower, Livestock producer | Helpful documents or flyer, Template or worksheet |
|
Sample Input Record (Organic Farm Input Report)
Use this sample record to help you to keep track of the materials (fertilizers, pest control materials, soil amendments, adjuvants, etc.) that you apply to your farm. Complete one of these forms, or a similar form of your choice, for each parcel/block and maintain in your records to update as necessary. This template is available for download as a PDF, Microsoft Word or Excel document, or Google Template (Google email account is required). See links below. |
Grower, Livestock producer | Helpful documents or flyer, Template or worksheet |
|
Sample Land Use Affidavit
Use to establish land use history by previous mangers/owners of new parcels being brought into the CCOF program. This template is available for download as a PDF, Microsoft Word document, or Google Template (Google email account is required). See links below. |
Grower, Livestock producer | Helpful documents or flyer, Template or worksheet |
|
Sample Market Load List
This form may be used to document total Farmers Market sales. The form provides clear documentation of total crop harvested, brought, and sold. It also accounts for crop not sold at the market. Use this form to track crop harvested and sold at each market location. This template is available for download as a PDF, Microsoft Word or Excel document, or Google Template (Google email account is required). See links below. |
Grower | Helpful documents or flyer, Template or worksheet |
|
Sample Pest Control Material Justification
Use this form as a template justification. Justification is required when pest control materials that are not on the National List are used in organic production and storage areas. This template is available for download as a PDF, Microsoft Word document, or Google Template (Google email account is required). See links below. |
Processor or Handler, Processor located in Canada | Helpful documents or flyer, Template or worksheet |
|
Sample Seed and Planting Stock Record
Use this form to keep track of seeds and planting stock used in organic production. All seed and planting stock must be organic unless an organic equivalent is not commercially available. Any nonorganic seed or planting stock you use must be untreated, or treated only with allowed materials, and non-GMO. This template is available for download as a PDF, Microsoft Word and Excel document, or Google Template (Google email account is required). |
Grower, Livestock producer | Helpful documents or flyer, Template or worksheet |
|
Sample Seed Commercial Availability Search Record
Use this form to document your searches for organic seed and planting stock. All seed and planting stock must be organic unless an organic equivalent is not commercially available. This template is available for download as a PDF, Microsoft Word document, or Google Template (Google email account is required). See links below. |
Grower, Livestock producer | Helpful documents or flyer, Template or worksheet |
|
Seasonal Dry Matter Intake from Pasture
Use this worksheet at the end of the grazing season to average the Dry Matter Intake (DMI) from each feed ration. This worksheet will help you find the overall average DMI from pasture for the entire grazing season for each class of animals. |
Grower, Livestock producer | Form, Template or worksheet |
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Suggested Neighbor Notification and Drift Prevention Letter
CCOF recommends that growers inform neighbors of the organic status of their parcels. This is a sample text for growers to use or not use as you see fit. Revise this letter to suit your needs and your relationship with your neighbor/s. See the National Organic Program (NOP) regulations regarding border and buffer requirements. This template is available for download as a PDF, Microsoft Word document, or Google Template (Google email account is required). See links below. |
Grower, Livestock producer | Helpful documents or flyer, Template or worksheet |
