Forms & Documents
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New to organic certification or looking to become certified and not sure where to start? You might find our FAQs and Certification Help most useful!Search results by topic are listed alphabetically. If you know the document you are looking for by name, use the search found in the upper right corner of the site.
| Document Name & Description | Operation Types | Document Type |
|---|---|---|
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Sample Seed and Planting Stock Record
Use this form to keep track of seeds and planting stock used in organic production. All seed and planting stock must be organic unless an organic equivalent is not commercially available. Any nonorganic seed or planting stock you use must be untreated, or treated only with allowed materials, and non-GMO. This template is available for download as a PDF, Microsoft Word and Excel document, or Google Template (Google email account is required). |
Grower, Livestock producer | Helpful documents or flyer, Template or worksheet |
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Sample Seed Commercial Availability Search Record
Use this form to document your searches for organic seed and planting stock. All seed and planting stock must be organic unless an organic equivalent is not commercially available. This template is available for download as a PDF, Microsoft Word document, or Google Template (Google email account is required). See links below. |
Grower, Livestock producer | Helpful documents or flyer, Template or worksheet |
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Seasonal Dry Matter Intake from Pasture
Use this worksheet at the end of the grazing season to average the Dry Matter Intake (DMI) from each feed ration. This worksheet will help you find the overall average DMI from pasture for the entire grazing season for each class of animals. |
Grower, Livestock producer | Form, Template or worksheet |
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Suggested Neighbor Notification and Drift Prevention Letter
CCOF recommends that growers inform neighbors of the organic status of their parcels. This is a sample text for growers to use or not use as you see fit. Revise this letter to suit your needs and your relationship with your neighbor/s. See the National Organic Program (NOP) regulations regarding border and buffer requirements. This template is available for download as a PDF, Microsoft Word document, or Google Template (Google email account is required). See links below. |
Grower, Livestock producer | Helpful documents or flyer, Template or worksheet |
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Surrender of Certification Form
Use to withdraw/remove a portion of your operation such as a parcel, product, service, or group of livestock. You can also use this form to surrender certification of your entire operation. |
Grower, Livestock producer, Processor or Handler, Retail or Restaurant, Processor located in Canada, Trader or Broker or Private label owner | Form |
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Switzerland Certificate of Inspection (air) Export Request Packet
Once you know you will be shipping to Switzerland by air, complete these fillable PDF forms and send the entire PDF packet to export@ccof.org. For operations shipping from the United States, enrollment in CCOF's Global Market Access Program for US/Swiss Equivalency is required. For operations shipping from Mexico, enrollment in CCOF's International Standard Program is required. |
Grower, Livestock producer, Processor or Handler, Trader or Broker or Private label owner | Form |
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Switzerland Certificate of Inspection (vessel) Export Request Packet
Once you know you will be shipping to Switzerland by air, complete these fillable PDF forms and send the entire PDF packet to export@ccof.org. For operations shipping from the United States, enrollment in CCOF's Global Market Access Program for US/Swiss Equivalency is required. For operations shipping from Mexico, enrollment in CCOF's International Standard Program is required. |
Grower, Livestock producer, Processor or Handler, Trader or Broker or Private label owner | Form |
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Taiwan (TM-11) Export Certificate Request Packet
Once you know you will be shipping to Taiwan, complete these fillable PDF forms and send the entire PDF packet to export@ccof.org. |
Grower, Livestock producer, Processor or Handler, Trader or Broker or Private label owner | Form |
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The CCOF Compliance Report
The CCOF Compliance Report will help you stay organized and keep your operation in compliance. This custom report will give you an immediate understanding of your operation’s current state of compliance, from recently-closed major issue action items to pending items that need to be addressed.
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Grower, Livestock producer, Processor or Handler, Retail or Restaurant, Processor located in Canada, Trader or Broker or Private label owner, I am not an organic operation | Helpful documents or flyer |
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TRACES Export Certificate Cover Sheet
Once you know you will be shipping to an EU member state, complete your export certificate request through TRACES and email your cover sheet with shipping instructions to export@ccof.org. Operations shipping to the EU are required to enroll in one of CCOF's international programs:
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Grower, Livestock producer, Processor or Handler, Processor located in Canada, Trader or Broker or Private label owner | Form |
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Training for Attaching JAS Seals
This training is required in order for you to comply with the JAS Seal Consignment Contract. Complete the training and send a copy to your importer and CCOF. |
Grower, Processor or Handler | Form, Instructions |
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Uncertified Handler Affidavit
This form applies to uncertified storage facilities used by CCOF operations to store unsealed product or product in permeable packaging. It also applies to uncertified brokers, traders, wholesalers, or distributors that provide organic products to CCOF certified operations. It is not required for uncertified handlers supplying organic product in sealed, impermeable containers with final retail labeling that identifies the organic status and original certified producer. |
Grower, Livestock producer, Processor or Handler, Retail or Restaurant, Trader or Broker or Private label owner, I am not an organic operation | Form |
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Understanding Organic Labels and the Top 10 Reasons to Buy Organic
A helpful graphic that shows what the different labels in organic mean, as well as the top 10 reasons why you should be buying organic! |
Grower, Livestock producer, Processor or Handler, Retail or Restaurant, Processor located in Canada, Trader or Broker or Private label owner, I am not an organic operation | Helpful documents or flyer |
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US/Canada Equivalence Self Attestation
Use this form to verify supplier compliance with the US/Canadian equivalence for raw produce, ingredients, or processed products that were produced by companies other than your own. This document is not required if your supplier can provide alternative verification from their certifier demonstrating their compliance with the U.S./Canadian equivalence, such as a client profile/certificate, or other attestation document. This document does not need to be returned to CCOF. |
Grower, Livestock producer, Processor or Handler, Trader or Broker or Private label owner | Form |
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V2.0 Winery Profile
Describe your winery and wine-making process. Attach co-packer/processor certificates to this form. Note that each location that handle wine in any way must be certified, including aging, topping, blending, bottling, de-alcoholization, kegging, and other processes. |
Processor or Handler | Organic System Plan |
