Forms & Documents

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New to organic certification or looking to become certified and not sure where to start? You might find our FAQs and Certification Help most useful!

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Document Name & Description Operation Types Document Type
Reinstatement Request Form

Use to initiate reinstatement of certification after suspension of a parcel, product or your entire operation. The request must be accompanied by evidence demonstrating correction of each outstanding issue.

Spanish-Speaking, Grower, Livestock producer, Processor or Handler, Retail or Restaurant, Processor located in Canada, Trader or Broker or Private label owner Form
Retail Labeling Guide

Guide for developing retail labels.

Grower, Livestock producer, Processor or Handler, Retail or Restaurant, Processor located in Canada, Trader or Broker or Private label owner, I am not an organic operation Helpful documents or flyer
Retail Organic Certification Application

Organic certification application for retail stores seeking organic certification for their entire store or individual departments.

Retail or Restaurant, I am not an organic operation Application Packet, Organic System Plan
Retail Program Manual

Retail operations with locations in foreign countries without applicable national standards may participate in CCOF’s Retail Program. This program is offered as a separate program from the NOP or GMA Programs.

Retail or Restaurant Manual or Standard
Retail/Restaurant Application for Operations Outside the US

ONLY FOR RETAIL/RESTAURANT OPERATIONS LOCATED OUTSIDE THE UNITED STATES. This application "cover page" includes basic business information and a contract indicating your intent to obtain CCOF retail/restaurant program compliance.

Retail or Restaurant Organic System Plan
Sample Agricultural Ingredient Availability Search Record

Use this form to document your search as required on the H2.7 Commercial Availability form.

This template is available for download as a PDF, Microsoft Word document, or Google Template (Google email account is required). See links below. 

Processor or Handler, Processor located in Canada Helpful documents or flyer, Template or worksheet
Sample Complaints Log

This document is available for clients enrolled in the ISP and COR programs. It can be used to meet the international requirement to maintain a complaint log.

This template is available for download as a PDF, Microsoft Word and Excel document, or Google Template (Google email account is required). See links below. 

Grower, Livestock producer, Processor or Handler, Retail or Restaurant, Processor located in Canada, Trader or Broker or Private label owner Helpful documents or flyer, Template or worksheet
Sample Equipment Cleaning Log

Equipment must be cleaned according to protocol set forth in your organic system plan (OSP) in order to maintain the organic integrity of your product. To ensure that this is done properly, keep this form near each piece of equipment that is cleaned to record cleaning. This log may also be used to record cleaning of harvest equipment or spray rigs prior to use.

This template is available for download as a PDF, Microsoft Word or Excel document, or Google Template (Google email account is required). See links below. 

En Español

Grower, Livestock producer, Processor or Handler, Processor located in Canada Helpful documents or flyer, Template or worksheet
Sample Farm Activity Log

Recordkeeping is an essential part of good organic farming practices. This all-purpose form can be used to keep track of all activities that occur on a given parcel/block (mulching, spraying, planting, irrigating, mowing, applying manure, etc.).

This template is available for download as a PDF, Microsoft Word or Excel document, or Google Template (Google email account is required). See links below. 

En Español

Grower, Livestock producer Helpful documents or flyer, Template or worksheet
Sample Handler Audit Trail

This is an example of the type of information you might submit to accompany your H5.0 Audit Trail for Handlers. You will need to develop an audit trail that is specific to your operation.

Processor or Handler, Processor located in Canada Helpful documents or flyer, Template or worksheet
Sample Harvest Record

Use this sample record to help you keep track of when you harvest your organic crops, and what you do with them afterwards. Make sure to regularly update this form, or a similar form of your choice, and maintain it in your records.

This template is available for download as a PDF, Microsoft Word or Excel document, or Google Template (Google email account is required). See links below.

En Español

Grower, Livestock producer Helpful documents or flyer, Template or worksheet
Sample Input Record (Organic Farm Input Report)

Use this sample record to help you to keep track of the materials (fertilizers, pest control materials, soil amendments, adjuvants, etc.) that you apply to your farm. Complete one of these forms, or a similar form of your choice, for each parcel/block and maintain in your records to update as necessary.

This template is available for download as a PDF, Microsoft Word or Excel document, or Google Template (Google email account is required). See links below. 

En Español

Grower, Livestock producer Helpful documents or flyer, Template or worksheet
Sample Land Use Affidavit

Use to establish land use history by previous mangers/owners of new parcels being brought into the CCOF program.

This template is available for download as a PDF, Microsoft Word document, or Google Template (Google email account is required). See links below. 

En Español

Grower, Livestock producer Helpful documents or flyer, Template or worksheet
Sample Market Load List

This form may be used to document total Farmers Market sales. The form provides clear documentation of total crop harvested, brought, and sold. It also accounts for crop not sold at the market. Use this form to track crop harvested and sold at each market location.

This template is available for download as a PDF, Microsoft Word or Excel document, or Google Template (Google email account is required). See links below. 

En Español

Grower Helpful documents or flyer, Template or worksheet
Sample Pest Control Material Justification

Use this form as a template justification. Justification is required when pest control materials that are not on the National List are used in organic production and storage areas.

This template is available for download as a PDF, Microsoft Word document, or Google Template (Google email account is required). See links below. 

Processor or Handler, Processor located in Canada Helpful documents or flyer, Template or worksheet

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