Forms & Documents

Get started!

New to organic certification or looking to become certified and not sure where to start? You might find our FAQs and Certification Help most useful!

Search results by topic are listed alphabetically. If you know the document you are looking for by name, use the search found in the upper right corner of the site.

Document Name & Description Operation Types Document Type
Sample Input Record (Organic Farm Input Report)

Use this sample record to help you to keep track of the materials (fertilizers, pest control materials, soil amendments, adjuvants, etc.) that you apply to your farm. Complete one of these forms, or a similar form of your choice, for each parcel/block and maintain in your records to update as necessary.

This template is available for download as a PDF, Microsoft Word or Excel document, or Google Template (Google email account is required). See links below. 

En Español

Grower, Livestock producer Helpful documents or flyer, Template or worksheet
Sample Land Use Affidavit

Use to establish land use history by previous mangers/owners of new parcels being brought into the CCOF program.

This template is available for download as a PDF, Microsoft Word document, or Google Template (Google email account is required). See links below. 

En Español

Grower, Livestock producer Helpful documents or flyer, Template or worksheet
Sample Market Load List

This form may be used to document total Farmers Market sales. The form provides clear documentation of total crop harvested, brought, and sold. It also accounts for crop not sold at the market. Use this form to track crop harvested and sold at each market location.

This template is available for download as a PDF, Microsoft Word or Excel document, or Google Template (Google email account is required). See links below. 

En Español

Grower Helpful documents or flyer, Template or worksheet
Sample Pest Control Material Justification

Use this form as a template justification. Justification is required when pest control materials that are not on the National List are used in organic production and storage areas.

This template is available for download as a PDF, Microsoft Word document, or Google Template (Google email account is required). See links below. 

Processor or Handler, Processor located in Canada Helpful documents or flyer, Template or worksheet
Sample Seed and Planting Stock Record

Use this form to keep track of seeds and planting stock used in organic production. All seed and planting stock must be organic unless an organic equivalent is not commercially available. Any nonorganic seed or planting stock you use must be untreated, or treated only with allowed materials, and non-GMO.

This template is available for download as a PDF, Microsoft Word and Excel document, or Google Template (Google email account is required). 

En Español

Grower, Livestock producer Helpful documents or flyer, Template or worksheet
Sample Seed Commercial Availability Search Record

Use this form to document your searches for organic seed and planting stock. All seed and planting stock must be organic unless an organic equivalent is not commercially available.

This template is available for download as a PDF, Microsoft Word document, or Google Template (Google email account is required). See links below. 

En Español

Grower, Livestock producer Helpful documents or flyer, Template or worksheet
Seasonal Dry Matter Intake from Pasture

Use this worksheet at the end of the grazing season to average the Dry Matter Intake (DMI) from each feed ration. This worksheet will help you find the overall average DMI from pasture for the entire grazing season for each class of animals.

Grower, Livestock producer Form, Template or worksheet
Suggested Neighbor Notification and Drift Prevention Letter

CCOF recommends that growers inform neighbors of the organic status of their parcels. This is a sample text for growers to use or not use as you see fit. Revise this letter to suit your needs and your relationship with your neighbor/s. See the National Organic Program (NOP) regulations regarding border and buffer requirements.

This template is available for download as a PDF, Microsoft Word document, or Google Template (Google email account is required). See links below. 

Grower, Livestock producer Helpful documents or flyer, Template or worksheet
Surrender of Certification Form

Use to withdraw/remove a portion of your operation such as a parcel, product, service, or group of livestock. You can also use this form to surrender certification of your entire operation.

En Español

Grower, Livestock producer, Processor or Handler, Retail or Restaurant, Processor located in Canada, Trader or Broker or Private label owner Form
Switzerland Export Certificate (air) Request Packet

Once you know you will be shipping to Switzerland by air, complete these fillable PDF forms and send the entire PDF packet to export@ccof.org.

For operations shipping from the United States, enrollment in CCOF's Global Market Access Program for US/Swiss Equivalency is required. For operations shipping from Mexico, enrollment in CCOF's International Standard Program is required.

Grower, Livestock producer, Processor or Handler, Trader or Broker or Private label owner Form
Switzerland Export Certificate (vessel) Request Packet

Once you know you will be shipping to Switzerland by air, complete these fillable PDF forms and send the entire PDF packet to export@ccof.org.

For operations shipping from the United States, enrollment in CCOF's Global Market Access Program for US/Swiss Equivalency is required. For operations shipping from Mexico, enrollment in CCOF's International Standard Program is required.

Grower, Livestock producer, Processor or Handler, Trader or Broker or Private label owner Form
Taiwan (TM-11) Export Certificate Request Packet

Once you know you will be shipping to Taiwan, complete these fillable PDF forms and send the entire PDF packet to export@ccof.org.

Grower, Livestock producer, Processor or Handler, Trader or Broker or Private label owner Form
Training for Attaching JAS Seals

This training is required in order for you to comply with the JAS Seal Consignment Contract. Complete the training and send a copy to your importer and CCOF.

Grower, Processor or Handler Form, Instructions
Grower, Livestock producer, Processor or Handler, Retail or Restaurant, Trader or Broker or Private label owner, I am not an organic operation Form
Understanding Organic Labels and the Top 10 Reasons to Buy Organic

A helpful graphic that shows what the different labels in organic mean, as well as the top 10 reasons why you should be buying organic!

Grower, Livestock producer, Processor or Handler, Retail or Restaurant, Processor located in Canada, Trader or Broker or Private label owner, I am not an organic operation Helpful documents or flyer

Pages