What is the renewal process?

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Response times may be slow due to the wildfires affecting Santa Cruz County and Covid-19. Organic compliance deadlines and inspections will be delayed for businesses affected by these crises. Read the latest updates on the Northern California wildfires, and visit our Covid-19 webpage to find pandemic-specific information »

Los tiempos de respuesta serán lentos debido a los incendios forestales afectando al condado de Santa Cruz y COVID-19. Los plazos de cumplimiento orgánico y las inspecciones se retrasarán para los negocios afectados por estas crisis.  Lea las últimas actualizaciones sobre los incendios forestales del norte de California y visite nuestra página web de Covid-19 para encontrar información específica a la pandemia »

CCOF Organic Certification Renewal occurs every year in January. Clients are sent an Annual Renewal Contract and an invoice for the annual certification program fees in November, which are both due January 1 of the following year.

The Annual Certification Renewal Contract requires the following information to be submitted to CCOF:

  • Updates on any pending requests for information or noncompliance issues.
  • Updates to any OSP sections detailing any deviations from, changes to, modifications to, or other amendments made to the previous year’s OSP, and any additions or deletions intended to be undertaken in the coming year, as applicable; and
  • Payment of the annual certification fee(s) per Section 3 Annual Certification Fee of the CCOF Certification Services Program Manual.

When all the required documentation is complete and verified to be compliant with applicable standards, CCOF will notify the Client that the renewal is complete and will, within a reasonable time, arrange and conduct the annual on-site inspection. Clients who fail to complete the Annual Renewal Contract and pay their annual certification fees by the specified due date will be charged a late fee for each Notice of Noncompliance or Proposed Suspension issued.