Processor or Handler

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If I just want to identify the organic ingredients in my ingredient statement, does the product have to be certified?

No, products that restrict organic claims to the ingredient listing only are exempt from the requirements of certification. However, the manufacturer needs to maintain documentation that the organic ingredients identified are organic and certified according to the regulations. Manufacturers should request and maintain on file current copies of organic certificates for each organic ingredient. Although not required, manufacturers can choose to have products that restrict organic to the ingredient listing certified by CCOF.

My certificate says I am compliant with the USDA/MAFF export arrangement. What do I need to do to ship my product to Japan?

Being compliant to the USDA/MAFF export arrangement allows you to ship your product to an importer certified to JAS, the organic standard in Japan. Be sure to request a Japan export certificate, or TM-11, from CCOF to accompany every consignment/ shipment. See the “What is an Export Certificate? How do I request one?” FAQ for more information. The Export and Transaction Certificate Request Form also has detailed instructions on the second page of the form for requesting a TM-11.

Rastreador del Artículo de Acción (Beta) – ¿qué es y como lo uso?

Acerca del rastreador del artículo de acción (Beta):

El Rastreador del Artículo de Acción (Beta) es la herramienta complementaria de MyCCOF de su Informe de Cumplimiento. Utilice el Rastreador del Artículo de Acción (beta) para responder a los artículos de acción individuales y las solicitudes del personal de certificación (también se encuentran en su informe de cumplimiento) directamente a través de MyCCOF.

Should I inform CCOF if I am moving my operation to a new address?

Yes! Always submit changes that may affect compliance to CCOF for review. Changes to your facility location may require an update to your OSP and an additional inspection.

If your address is changing because your office or billing location has changed, simply complete the Equipment, Facility or Address Change Form and confirm that no organic storage, processing, or packaging occurs there.

What about organic inspections?

The purpose of an organic inspection is to confirm that your operation meets the NOP standards and regulations both before it is certified and every year after as long as it remains certified. Inspectors do this by confirming that what you say in your application, called an Organic System Plan (OSP), is what you are doing in practice.

An excellent, low-cost resource titled Preparing for Organic Inspection, which includes checklists and other resources, is available from NCAT's Sustainable Agriculture Project.

What are export and transaction certificates? How do I request one?

Export and transaction certificates are used for exported products to demonstrate the product's compliance with the applicable standards of the destination country. The certificates contain transaction-specific details, such as the lot number(s), net weight, and the unique serial number that the certifier issues for each export certificate. Your consignee (importer or freight consolidator) will require an original export certificate so your product can clear customs. Copies of the signed export certificate are not sufficient for the customs authorities.

What are fillable forms and how do I use them?

Fillable forms are versions of frequently used and/or modified documents that are available in electronic format for easy editing. Each form is a Microsoft word document formatted and locked to allow you to easily enter your data. Available forms include material review requests, annual certification contracts, parcel transfer, withdrawal and additional acreage documents. For processors, additional products, private label profiles, name and seal use agreements, and more. You must have Microsoft word to utilize our fillable forms.

Where can I find fillable forms?

What are my options for food safety certification? Is there only one standard for farms?

GLOBALG.A.P. has different programs to meet the needs of different buyers. Be sure to talk to your buyers to determine which program level you need! Food Safety Certifications and Assessments:

What cleaners or sanitizers can I use?

CCOF cannot recommend any specific cleaners or sanitizers. Processors/handlers are permitted to use any sanitizer allowed for cleaning food contact surfaces as long as the sanitizer does not leave a residue and does not come in contact with organic products.

What do I need to do to ship my product to the European Union?

As of June 1, 2012, the process for shipping organic product from the US to the EU is dramatically simplified under the terms of the US/ EU Equivalency Arrangement.    

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