Processor or Handler

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What are fillable forms and how do I use them?

Fillable forms are versions of frequently used and/or modified documents that are available in electronic format for easy editing. Each form is a Microsoft word document formatted and locked to allow you to easily enter your data. Available forms include material review requests, annual certification contracts, parcel transfer, withdrawal and additional acreage documents. For processors, additional products, private label profiles, name and seal use agreements, and more. You must have Microsoft word to utilize our fillable forms.

Where can I find fillable forms?

What are my options for food safety certification? Is there only one standard for farms?

GLOBALG.A.P. has different programs to meet the needs of different buyers. Be sure to talk to your buyers to determine which program level you need! Food Safety Certifications and Assessments:

What cleaners or sanitizers can I use?

CCOF cannot recommend any specific cleaners or sanitizers. Processors/handlers are permitted to use any sanitizer allowed for cleaning food contact surfaces as long as the sanitizer does not leave a residue and does not come in contact with organic products.

What if I disagree with a CCOF certification decision or action?

CCOF believes in being responsive and service oriented, We encourage clients to engage in open dialogue regarding organic certification issues because your complete satisfaction is our goal. CCOF wants to provide options should you disagree with a CCOF policy, service issue, or certification decision that relates to your business.

What if I forgot my MyCCOF Username or Password?

Navigate to the MyCCOF login page and click the ‘Forgot your password?’ underneath the login area. Enter your email. If the entered data matches with an existing account, you will get an email with your username and password. For additional help email myccof@ccof.org or call (831) 423-2263.

What if I have specific questions about my farming practices?

U.S. farmers and ranchers, agricultural educators, and farmer-assistance organizations can get answers about specific farming practices from ATTRA. Ask an expert.

Need outside help? CCOF cannot actively consult with our clients regarding organic certification compliance. We do offer a list of organic consultants and agriculture and pest advisors as a resource. This list includes names and contact information as well as a description of the services each consultant provides.

What if I pay my bill but do not complete the renewal contract or vice versa?

Many operations assume that if they pay their fees they are not required to complete the Annual Renewal Contract. This is not the case! Organic regulations require that all operations pay annual certification fees, and complete a continuation of certification contract (CCOF's Annual Renewal Contract) every year. Failure to complete the contract will result in suspension of certification.

What if I'm currently certified by a different certification agency?

No problem! CCOF staff are happy to assist currently certified operations tranfersing their certification to CCOF. We also offer a fee waiver for the one-time application fee.

To receive the fee waiver, complete the Certification Transfer Form and submit it to CCOF with your application and valid certificate from your current certifier. Contact us today to discuss your needs.

What is a CN number?

“CN” means “combined nomenclature.” A CN code is a customs/tariff designation required in box 13 of export certificates for the EU. CN codes are published in the Official Journal of the European Union.

Disclaimer: While CCOF can assist in determining CN codes, the accuracy of CN codes used on export certificates is ultimately the responsibility of the client.

What is a lot number?

A lot number is a tracking system that links the organic product back to the farmer or incoming ingredient. The lot numbering system provides critical information regarding the origin of the products being used by processors/handlers, especially in the age of increased food safety requirements.

Both incoming and outgoing products should include lot numbers to allow both recall and ingredient tracking throughout the system. Common outgoing lot numbers include production dates, roasting or best by dates, and sequential numbering systems.

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