What is the renewal process?

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CCOF Organic Certification Renewal occurs every year in January. Clients are sent an Annual Renewal Contract and an invoice for the annual certification program fees in November, which are both due January 1 of the following year.

The Annual Certification Renewal Contract requires the following information to be submitted to CCOF:

  • Updates on any pending requests for information or noncompliance issues.
  • Updates to any OSP sections detailing any deviations from, changes to, modifications to, or other amendments made to the previous year’s OSP, and any additions or deletions intended to be undertaken in the coming year, as applicable; and
  • Payment of the annual certification fee(s) per Section 3 Annual Certification Fee of the CCOF Certification Services Program Manual.

When all the required documentation is complete and verified to be compliant with applicable standards, CCOF will notify the Client that the renewal is complete and will, within a reasonable time, arrange and conduct the annual on-site inspection. Clients who fail to complete the Annual Renewal Contract and pay their annual certification fees by the specified due date will be charged a late fee for each Notice of Noncompliance or Proposed Suspension issued.

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