recordkeeping help and templates

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Sample Agricultural Ingredient Availability Search Record

Use this form to document your search as required on the H2.7 Commercial Availability form.

This template is available for download as a PDF, Microsoft Word document, or Google Template (Google email account is required). See links below. 

Sample Complaints Log

This document is available for clients enrolled in the ISP and COR programs. It can be used to meet the international requirement to maintain a complaint log.

This template is available for download as a PDF, Microsoft Word and Excel document, or Google Template (Google email account is required). See links below. 

Sample Equipment Cleaning Log

Equipment must be cleaned according to protocol set forth in your organic system plan (OSP) in order to maintain the organic integrity of your product. To ensure that this is done properly, keep this form near each piece of equipment that is cleaned to record cleaning. This log may also be used to record cleaning of harvest equipment or spray rigs prior to use.

This template is available for download as a PDF, Microsoft Word or Excel document, or Google Template (Google email account is required). See links below. 

En Español

Sample Farm Activity Log

Recordkeeping is an essential part of good organic farming practices. This all-purpose form can be used to keep track of all activities that occur on a given parcel/block (mulching, spraying, planting, irrigating, mowing, applying manure, etc.).

This template is available for download as a PDF, Microsoft Word or Excel document, or Google Template (Google email account is required). See links below. 

En Español

Sample Handler Audit Trail

This is an example of the type of information you might submit to accompany your H5.0 Audit Trail for Handlers. You will need to develop an audit trail that is specific to your operation.

Sample Harvest Record

Use this sample record to help you keep track of when you harvest your organic crops, and what you do with them afterwards. Make sure to regularly update this form, or a similar form of your choice, and maintain it in your records.

This template is available for download as a PDF, Microsoft Word or Excel document, or Google Template (Google email account is required). See links below.

En Español

Sample Input Record (Organic Farm Input Report)

Use this sample record to help you to keep track of the materials (fertilizers, pest control materials, soil amendments, adjuvants, etc.) that you apply to your farm. Complete one of these forms, or a similar form of your choice, for each parcel/block and maintain in your records to update as necessary.

This template is available for download as a PDF, Microsoft Word or Excel document, or Google Template (Google email account is required). See links below. 

En Español

Sample Land Use Affidavit

Use to establish land use history by previous mangers/owners of new parcels being brought into the CCOF program.

This template is available for download as a PDF, Microsoft Word document, or Google Template (Google email account is required). See links below. 

En Español

Sample Market Load List

This form may be used to document total Farmers Market sales. The form provides clear documentation of total crop harvested, brought, and sold. It also accounts for crop not sold at the market. Use this form to track crop harvested and sold at each market location.

This template is available for download as a PDF, Microsoft Word or Excel document, or Google Template (Google email account is required). See links below. 

En Español

Sample Seed and Planting Stock Record

Use this form to keep track of seeds and planting stock used in organic production. All seed and planting stock must be organic unless an organic equivalent is not commercially available. Any nonorganic seed or planting stock you use must be untreated, or treated only with allowed materials, and non-GMO.

This template is available for download as a PDF, Microsoft Word and Excel document, or Google Template (Google email account is required). 

En Español

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