Processor or Handler

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How do I get contact information for my upcoming inspection?

Log in to MyCCOF to access information for your upcoming inspection. From within MyCCOF, navigate to the “Inspection Status” tab.

How do I get copies of my certification certificates?

Log in to MyCCOF to instantly download copies of your organic certificates. From within MyCCOF, click on the ‘Certificates’ tab.

How do I get organic certification?

In the simplest terms, certification involves an application, review, inspection, compliance with any standards issues, and, finally, certification. The detailed steps to organic certification are outlined for you.

How the process works:

In your application, called an Organic System Plan (OSP), you explain what you do, how you do it, and what you use to do it.

How do I interpret the post-inspection review result?

A CCOF Certification Specialist will review the inspection report for compliance with the standards. The review will likely be completed within 1-3 months after your inspection (or within 5 business days for Expedited inspections, or 30 days for priority inspection such as New Applications).

Once the review is complete, CCOF will send you a Compliance Report with the results, along with a new organic certificate reflecting any changes. You will receive one of the following:

How do I know if the organic certificate my supplier sent me is valid?

Certificates may only be issued by certifiers that have been accredited by the USDA. To verify if your supplier is certified by an USDA accredited certifier, see the list of accredited certifiers on the National Organic Program website. National Organic Program (NOP) certificates must meet the following requirements:

How do I log in to MyCCOF?

There are 2 ways to log in to MyCCOF to access your certification information.

How do I submit a request to update my profile (add acreage, add product, OSP updates, etc.)?

Please submit all required documents via email to inbox@ccof.org, fax to (831) 423-4528, or by mail to the CCOF home address.

Once the request is received an ‘Action Item’ will be made which you can track in your MyCCOF account. Access the ‘Action Items’ tab to view and track all pending requests.

How do I update my contact information or contacts?

Log in to MyCCOF to update your operation contacts and their contact information. From within MyCCOF, click the ‘Client Update’ button in the ‘Contacts’ tab. 

How do I update my Organic System Plan (OSP)?

Before making any changes to your operation, you must update your OSP. Visit our Forms and Documents page to find the forms that you need to update. Submit your fully completed forms to inbox@ccof.org. Please do not submit partially completed forms! Certification staff will review your updates and let you know if additional information is required. Please allow as much time as possible for review of your update.

How do organic inspections work?

The purpose of an organic inspection is to confirm that your operation meets the NOP standards and regulations both before it is certified and every year after as long as it remains certified. Inspectors do this by confirming that what you say in your application, called an Organic System Plan (OSP), is what you are doing in practice.

An excellent, low-cost resource titled Preparing for Organic Inspection, which includes checklists and other resources, is available from NCAT's Sustainable Agriculture Project.

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